Start from a head table and eight rounds of eight, seat families and plus-ones, and print the reception plan, an alphabetical escort list and place cards.
“Ann & Bob Smith” is a couple, “The Kims: Jae, Min, Leo” a named household, “+1” or “and guest” adds an unnamed guest. Paste a column from a spreadsheet or an RSVP list.
Not seated yet
Drag a name onto a seat, or click it and then click a seat.Tap a name, then tap a seat or a table (or drag it by its ⠿ handle).
Head table8 seats
Round8 seats
Round8 seats
Round8 seats
Round8 seats
Round8 seats
Round8 seats
Round8 seats
Round8 seats
Drag tables on the plan to move them. Round tables are drawn at rental sizes (60 in for 8, 72 in for 10), long tables with 24 in per seat.
Rules guide Suggest seats and are checked as you move people around.
Place cards and table numbers print on US Letter or A4.
The plan with every name at its seat.
Folded tent cards, 4 per sheet, with cut and fold lines.
One folded card per table.
The link will hold every guest’s name and seat, the table names and the title. Anyone it reaches can read them, and links get forwarded. Without this, it holds only the tables.
Everything stays in this browser: the list is saved on this device only and the PDFs are made here. Share result sends only the table layout unless you tick “Include names in the link”.
Setting up a reception plan
This page starts with the wedding look and a familiar reception layout: a head table for eight across the top and eight round tables of eight beneath it. Table guides from rental firms put a 60-inch round at 6–8 or 8–10 people depending on the company, and a 72-inch round at 8–10 or 10–12 (Hill Country Event Rentals and Party Rental Ltd., as of October 2026). For tables of ten, raise the seat count on each round or switch to the sweetheart layout, which has ten rounds of ten. If the band and photographer eat with you, give them a table too, then drag everything into the shape of the room: head table facing the dance floor, guest tables around it.
Who sits where
Couples usually put their closest family nearest the head table: parents and grandparents first, then aunts, uncles and lifelong friends. Write each household on a line of its own so Suggest seats keeps it together, and pair up anyone who would otherwise be stranded among strangers with a seat together rule. Relatives who need distance get a keep apart rule; Suggest seats respects it, and the Rules tab warns you if you break it while moving people by hand. Place those families yourself before asking for suggestions.
Children often get their own table close to their parents. Give it fewer chairs and call it something like “Kids’ table”, and its folded table card will print that name rather than a number.
Printing for the day
Hang the find your seat list near the entrance as a poster: guests scan for their surname and walk to their table, the job escort cards used to do. Stand a folded table number on each table, and lay out the place cards, which print four to a sheet in table order so the setup crew can work table by table. Heavier card holds a fold better. Read the floor chart through once more before the final print, because it is the sheet the planner or venue coordinator will follow.